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Job Type:Embassy

 

Fields of Education: BA degree or above from an internationally accredited university;

 

Organization: The British Embassy in Addis Ababa, Ethiopia,

 

Salary : ETB 27,490.00 per month (Gross) (Taxable)

 

Posted:2016-06-20

 

Application Dead line:2016-06-30

 



The British Embassy in Addis Ababa, Ethiopia, is looking for a proactive and dynamic programme Manager to work on its portifolio of democratic governance projects in Ethiopia.

This position presents an exciting opportunity to work on both foreign and common wealth office (FCO) and the Department for international Development (DFID) priorities, and would suit anyone with an interest in democratic governance issues who wishes to further develop strong programme and project management skills in a fast –moving political environment.

The position is offered on a renewable contract basis until 31 March 2017, with potential for further contract extension at that point. Future contract extension will be dependent on individual performance and the size of future programme funding.

Main purpose of job:

To oversee delivery of the FCO and DFID’s portfolio of projects under their joint Democratic Governance Fund (DGF). Responsibility for working closely with a programme advisory team (PAT) and management board at post to ensure timely delivery of the portfolio and value for money.

Use programme and project management (PPM) skills to assess project proposals, manage implementation of projects, monitor project expenditure, and deliver value for money within the overall programme. Particular emphasis is on delivery via contract management skills and through developing and maintaining mechanisms to monitor risk, results and spending.

The main duties will include:          
                                                                

  • To proactively build, maintain and manage relationships and communications with different stakeholders across Her Majesty’s Government (HMG) departments and external partners
  • To identify and develop future project ideas which address the objectives of the DGF
  • To review project proposals (ensuring accurate budgeting, value for money, risk management, and monitoring and evaluation strategies are in place) and prepare initial assessment summaries for consideration by the PAT.
  • To be responsible for the bidding, negotiation and signing of contracts with external suppliers /implementers in line with relevant HMG procurement procedures, ensuring best value for HMG
  • To manage governance of programme portfolio, including arranging regular internal PAT meetings and board meetings, as well as external meetings with partners, ensuring that all information is available in good time to inform discussion and actions are noted and followed up
  • To manage the implementation  of the programme of activity on time and within budget, actively managing risks and issues. Monitoring through visits and regular contact with implementing agencies and intervening as necessary to ensure the projects deliver the results expected.
  • To be responsible for the financial compliance of projects, by monitoring project expenditure, managing financial forecasting and reporting, monitoring spend against allocation per project, getting invoices paid and ensuring value for money.
  • To provide quarterly reports on programme progress and expenditure to the PAT and to offer policy /programme support to the PAT as and when required.
  • TO put risk management and monitoring and evaluation strategies in place for the programme to ensure the projects meet jointly agreed Governmental objectives. To review the programme at regular intervals and respond flexibly to changes in priorities or operating environment, taking advantage of new opportunities for engagement.
  • To play a full role in the wider programme team, which operates across Ethiopia, Djibouti, South Sudan and Somaliland. This will include:
  • Developing a role as the team’s champion in a particular area (such as gender issues, or countering fraud) to develop capacity of others in the programme team;
  • Mentoring new members of the team;
  • Linking the FCO projects office with the DFID Ethiopia programme team to share best practices and experience;
  • Helping to cover periods of annual leave.

Required skills:

 

  • BA degree or above from an internationally accredited university;
  • Project management experience (ideally working for international agencies, governments and/or NGOs) (preferably three years);
  • A business management qualification, and/or project management qualification such as PRINCE 2, would be advantageous;
  • Experience of financial management;
  • Familiarity with monitoring and evaluation methodologies would be an advantage;
  • Fluent English (spoken and written). Amharic would be an advantage, but not essential;
  • A flexible and proactive approach; willingness to work in support of different areas of Embassy objectives as needed;
  • Excellent IT skills (advanced skills in Excel would also be desirable);
  • Understanding of contemporary Ethiopian politics;
  • Able to communicate effectively with colleagues in HMG and externally;
  • Excellent organizational skills; ability to prioritise own work and deal with a number of matters  concurrently.

Working Hours & Benefits:

  • Normal working hours are 08:00 – 16:45 Monday to Thursday and 8:00 – 13:00 on Fridays. The successful applicant will occasionally have to work extended hours.
  • The successful applicant will receive medical benefits, 13% employer contribution towards provident fund (Or equivalent amount for spouses/partners of diplomatic officers), and 22 days annual leave (after the probation period)

Key competences:

  • Leading and communicating
  • Seeing the bigger picture
  • Changing and improving
  • Delivering at pace
  • Delivering value for money

A full description of competencies can be found here (please refer to level 3 higher Executive officer (HEO) level): https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/436073/cscf_fulla4potrait_2013-2017_v2d.pdf

Please note that:  

  • All applicant must be legally able to work in Ethiopia with the correct visa/status or work permit
  • The British Embassy in Addis Ababa is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and conditions of service according to local employment law in Ethiopia.
  • Income tax will be deducted and paid by the British Embassy on behalf of employees who are eligible to pay local income tax, e.g. Ethiopian nationals.
  • Employees who are not eligible to pay local income tax: e.g. certain third country nationals and spouses /partners of diplomats will have their salaries abated by an equivalent amount
  • Reference checking and security clearances will be conducted
  • Applications will only be accepted by email.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply:

Please apply on https://fco.tal.net/candidate/login and click on search jobs once you have opened the link.

The closing date is Thursday 30 June 2016 and no further applications will be accepted after this date.                                         

SECTION:-Projects Team

GRADE:-C4

POSITION TYPE:- Full time

 

  

 

 

 

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