Job Type:Embassy

Fields of Education: Bachelor’s degree in social science is required.

Organization: The U.S. Mission in Addis Ababa

Salary : 10,938.00 USD per year

Posted:2016-02-29

Application Dead line:0000-00-00

VACANCY ANNOUNCEMENT NUMBER:  15-2015

(Applicants who have already applied for Vac. No. 81-2015 need not to apply again) 

OPEN TO:                 All Interested Candidates

POSITION:               Program Management Assistant

OPENING DATE:    February 22, 2016

CLOSING DATE:    Until Filled (HR will review the applications weekly)

WORK HOURS:      Full-time (40 hours/week)

SALARY:                 Ordinarily Resident (OR): FSN-8 Starting Salary – 10,938.00 USD per year

Not-Ordinarily Resident (NOR): FP-6* Starting Salary – 45,487 USD per year

*Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Addis Ababa is seeking eligible and qualified applicants for the position of Program Management Assistant in the Ambassador’s Community Grants Office of the Embassy.

BASIC FUNCTION OF POSITION

Under the direct supervision of Small Projects Program Coordinator, Incumbent performs grants program management, as well as administrative and financial functions, for the Ambassador’s Special Self-Help (SSH) Program, PEPFAR/Ethiopia Small Grants, Julia Taft Fund for Refugees and other small grants programs, whose grant-making activities are essential to advancing U.S. foreign policy objectives in Ethiopia at the community level.  Functions as Office Manager in the absence of the Small Projects Program Coordinator.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. Education:  Bachelor’s degree in social science is required.
2. Experience:  Two years of program management experience with specific experience in grants management is required.
3. Language: Level 4 (Fluent) Speaking/Reading English and Amharic is required. (English language proficiency will be tested)
4. Skills and Abilities: Need to have practices of program management and administration, proposal review, project design and monitoring, and basic accounting, as well as an understanding of analysis and reporting of financial data. Good working knowledge of local and international organizations involved in charitable and developmental work in Ethiopia.  Knowledge of USG regulations governing federal grants and assistance programs.  Good computer skills and knowledge of Microsoft applications such as Word and Excel is required.
5. Job Knowledge: Ability to multi-task, ability to pass Grant Officers Representative(GOR) certification process, ability to evaluate project proposals, team-building skills, ability to analyze and present complex information, ability to lead meetings, ability to exercise sound judgment in developing and recommending projects, skills in developing and maintaining a network of working-level outside contacts, excellent drafting skills, ability to provide technical consultation and assistance- both programmatic and financial, ability to organize events  and an ability to travel frequently within Ethiopia are required. 

FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained by E-Mail:HROaddisababa@state.gov or by Phone: 251-11-130-60-00 Ext: 6383.

SELECTION PROCESS

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

(1)   USEFM who is ALSO a preference-eligible U.S. Veteran

(2)   USEFM OR a preference-eligible U.S. Veteran

(3)   FS on LWOP

ADDITIONAL SELECTION CRITERIA

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4. The candidate must be able to obtain and hold a security clearance.

HOW TO APPLY

Applicants must submit the following documents to be considered:  

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

IMPORTANT: Applicants claiming a U.S. Veterans preference must submit written documentation confirming eligibility (e.g. Member Copy 4 of Form DD-214, letter from the Veteran’s Administration, or certification documenting eligibility under VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP)