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Job Type:International NGO

 

Fields of Education: masters degree or achelors degree in sociology, economics social work, Disaster risk management, development management,

 

Organization: Dan Church Aid (DCA)

 

Salary : As per DCA Ethiopia salary scale

 

Posted:2016-02-28

 

Application Dead line:2016-03-10

 

 

 

INTERNAL AND EXTERNAL

VACANCY ANNOUNCEMENT

Vacancy Number:                            DCA-VA-01/2016

Position:                                              Bale Field operation office coordinator

Accountable to:                                DCA Ethiopia Head of programme

Background

Dan Church Aid (DCA) is a legally registered international NGO (Charities and Societies Agency Certificate #1083) engaged in development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations. Accordingly, DCA is supporting the implementation of various developmental, humanitarian and resilience building projects in Amhara, Oromia and Gambella National Regional states in different zones. Since July 2013, DCA, as lead agency of Bale resilience consortium, has started coordinating the implementation of multi-sectoral and integrated resilience building project in the districts of Rayitu, Dawe –katchen and Gura-dhamole together with save the children and COOPI, consortium member organizations. The major sectoral interventions of the resilience building project being implemented in the districts are WASH, Livelihoods, Health, Nutrition and DRR.

DCA is currently seeking applications from qualified, self motivated and competent candidates for the position of “bale Field operation office coordinator” to oversee the implementation of resilience building project activities in bale zone and coordinate the efforts of consortium member organizations in realizing the intended objective of building communities resilience capacity in the area.

Job summary

The Bale Field Operation Office Coordinator will oversee the implementation of resilience building project activities, provides technical assistance and guidance for project officer’s coordinate consortium level interventions in the targeted districts, maintain partnership with stakeholders at zone & district levels, ensuring quality of the project and promote sectoral integration and synergy among consortium member organizations. He/she will also responsible for administration of project staffs in the zone as well as efficient utilization of project buget, material and time resources. Bale field Operation office coordinator will regularly provide updates on the progress of the project and related issues to the DCA head of programmes based in Addis Ababa. The incumbent will also support district based project staffs.

Major Duties and Responsibilities of the position:

Management:

  • Responsible for supervision and management of all DCA staff and activities in Bale zone
  • Ensure timely planning and implementation of DCA held resilience building project activities that focused mainly on livelihoods and DRR
  • Coordinate the timely implementation ofconsortium level resilience building activities in all targeted  districts
  • Maintain sectoral integration and synergy between various project activities (WASH, Livelihood, Health, Nutrition and DRR)
  • Provide technical and capacity building support to DCA’s implementing partners and consortium member organizations in Bale zone
  • Responsible for managing partnership with zonal and districts level relevant offices
  • Over see the day to day operations of DCA Bale field office and ensure that DCA’s administrative, financial, logistics, security, human resources policies and procedures are fully implemented and respected

Project implementation and Reporting:

  • Facilitate the joint consortium level project activities planning process
  • Ensure all project activities implemented in accordance with the set objective
  • Coordinate the various sectoral activities of the consortium member organizations
  • Ensure the quality of project activities through regular supervision and monitoring exercise
  • Compile timely and high quality project progress report on quarterly, bi-annual and annual bases
  • Lead consortium level joint monitoring activities to ensure quality of the project implementation
  • Identify any implementation challenges and work towards seek solutions together with all project staffs and stakeholders
  • Promote experience sharing and cross-learning among DCA’s implementing partners and consortium members in Bale zone

Partnership and Representation:

  • Responsible for maintaining partnership with stakeholder (zone and district) level government offices and other humanitarian actors
  • Facilitate and plan joint monitoring exercise with government offices
  • Maintaining and occasionally drafting partnership agreements, memorandum of understanding, ensuring DCA formats and standards are adhered to
  • Coordinate partnership review meetings, feedback sessions and similar forums are conducted  regularly at the consortium level
  • Coordinate the process of sharing project plans and reports to relevant government offices at zone and district levels
  • Promote and coordinate monthly consortium level coordination meetings
  • On behalf of DCA and consortium partners regularly participate on the coordination meetings organized by other actors in the zone
  • Maintain strong working relations with signatory offices at zone and district levels

Budget Management

  • Responsible for managing and tracking project budget utilization
  • Regularly report budget utilization progress to DCA Addis office and request for timely transfers
  • Ensure that DCA financial policies and procedures are duly respected
  • Responsible for ensuring donor rule, regulations and compliance related to budget are maintained
  • Oversee the budget utilization of consortium member organizations to avoid the risk of project under spent

Required qualification /skill

Essential skills:

  • This position requires a combination of program and consortium management, coordination, partnership and strong communication skills with tested field level coordination experience
  • Proven 8 years with masters degree or 10 years with Bachelors degree in sociology, economics social work, Disaster risk management, development management, rural development and any other related social science field
  • Practical and combined experience in program management in the context of consortium arrangement;
  • Experience of working on resilience building project in INGOs with similar roles and responsibilities
  • Strong experience of managing multi-sectoral project activities (WASH, livelihood, health and Nutrition and DRR)
  • Demonstrated and practical experience of working in partnership with multi stakeholder settings
  • Excellent communication and organization skills, judgment and tact, and the ability to work both independently and as part of a team
  • Substiantial experience of working through partnership arrangement
  • Strong cultural sensitivity, with highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Experience of building internal and external networks, resulting in strong working relationships
  • Experience of solving complex issues through analysis
  • Fluency in English language is required knowledge of the local language of the area is advantages
  • Basic computer application (MS word, Excel and Power point) is equired
  • Familiarity with humanitarian principles and the code of conduct

 

 

Personal competencies

Functional competencies

  • Energetic, flexible and proactive with the ability to work as a team and independently
  • Ability to work with minimum supervision;
  • Consistence and reliability
  • Knowledge of project management
  • Commitment to the core values of DCA
  • Ability to plan and prioritize work and to handle multitude of tasks simultaneously

Skills and knowledge:

  • Sound verbal and written communication skills;
  • Analytical skills;
  • Strong skills in working with multi-stakeholders
  • Strong interpersonal skil

     

     

     

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