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Ethiopian Public Health Institute (EPHI) would like to invite qualified, competent and interested applicants for the following position on a contractual basis:

For Baseline evaluation of improved integrated community case management and community-based newborn care in Ethiopia-Dagu project.

Program Description

In an effort to address the critical underutilization of community based services, the Bill & Melinda Gates Foundation has invested in the “Optimizing the Health extension Program” (OHEP) project in Ethiopia through partnerships with UNICEF and PATH. UNICEF and PATH will work collaboratively in support of the Government towards the same objectives and with a common work plan.

London school of Hygiene and trophical Medicine in partnership with the Ethiopian Public Health Institute (EPHI), and Jimma, Mekelle, Hawassa and Gondar universities have created the Degu project, in response to the foundation’s request to: “estimate the impact of the program, ensure the validity of the approach, and provide ongoing support to UNICEF and PATH to ensure that the initiative is being implemented according to plan with ongoing monitoring of evaluation activities for the programme improvement and operational adaptation”.

The Dagu baseline survey aims to measure care –seeking behavior and treatment for suspected pneumonia, diarrhea, fever, and neonatal sepsis prior to the implementation of the “optimizing the Health Extension program” interventions.

Therefore, Ethiopian Public health Institute (EPHI) would like to hire project staff at central and field level on contractual basis for the project and baseline survey planned to be implemented soon. Applicants who fulfill the following qualifications and selected for the vacant spaces will work under the supervision of the Dagu team at EPHI within the Health system and Reproductive Health Research Directorate.

The post

The post holder for the project Administrator (post 1) and Data Manager (2) will be a member of the Dagu team that supports the Dagu project, Based at Ethiopia public Health institute, Addis Ababa, Ethiopia. The post holder for the Data collectors – re – examiners /team leaders (3) and data collectors (4) will be assigned in the field areas after receiving the training.

1. Position: Project administrator

The project administrator will be a key contributor to the effective management of the day to day project team work at EPHI and will play a central role in coordinating activities with partners and stakeholders.

Salary: 18,000 Birr

Required number: 1

Contract period -6 months with possibility of extension

Main duties and responsibilities

General administration

- To provide high quality administrative support to the Dagu team, including scheduling meetings, preparing documentation and writing minutes.
- To support the project coordinator with general coordination of field activities
- Perform related activities as per the request of immediate supervisors
- Office management
- To assist Dagu staff at EPHI in managing their diaries and arranging appointments
- To manage telephone /skype calls and emails on behalf of Dagu team
- To monitor resource utilization including office spaces and reserving meeting rooms
- Financial administration
- To prepare and manage budgets for specific events and activities within the overall project scope
- To provide guidance, advice and support to EPHI finance in the preparation of financial reports
- As requested
- To order supplies and arrange payments for supplies, travel and other services
- To process expense claims in line with EPHI and LSHTM approval processes and audit requirements
- Travel, logistics and operational procedures
- To manage travel arrangements, including flights, accommodation, visas, cash advances and insurance, for project staff traveling within Ethiopia and overseas, and for overseas staff and visitors traveling to Ethiopia
- To organize workshops and meetings including preparation of agenda and coordination and dissemination of meeting materials
- To arrange field logistic for field staff
- Person specification
- Postgraduate degree and above in Business administration, economics, management, accounting and MIS
- Essential
- Strong relationship management skills and ability to get on as part of a team and with a diverse range of colleagues and stakeholders.
- Substantial experience of and competence in financial administration
- Substantial experience of and competence in financial administration
- Proven administration and organizational skills, ideally within a complex project environment with excellent attention to detail.
- Demonstrable experience of organizing meetings and events to a high standard and with professionalism
- Advanced working knowledge of the MS office suite, Management Information systems and software relevant to grant management.
- Proven ability to priorities and manage workload without supervision and within tight deadlines.
- Proven ability to use initiate and overcome challenges.
- Fluent, accurate written English and strong oral communications skills
- Demonstrable adaptability and enthusiasm to take on new tasks
- Documented creativity to find new and better ways of doing things in service of continuous improvement
- Desirable
- 4 years relevant experience in area of office administration /management
- Proven experience of administration in an academic or non-governmental organization
- Proven experience of grant management and reporting to funders
- Experience of using project management tools

2. Position: Data manager

The successful applicant will have strong data management skills and will provide technical support for all-aspects of data management. The data manager is expected to work with multidisciplinary

Dagu project team based in EPHI

Salary: 20,000 Birr

Required number: 1

Contract period 3 months with the possibility of extension

Major duties and responsibilities:

- To manage and document the Dagu survey database and data from key partners
- To provide technical support for all aspects of data management
- To troubleshoot and assist the survey teams and regional coordinators in solving problems
- To ensure that security of all data is maintained and confidentiality of participants is protected
- To manage requests for data according to the agreed protocol providing data in a timely secure and appropriate manner to those with access.
- Willing to work with multi –disciplinary Dagu project team base in EPHI
- To build and maintain data storage systems: and ensure that data storage is logical and simple for use by researchers
- To provide general IT support for the Dagu team- including updating and maintaining softwares used by the team
- Person specifications
- Postgraduate level degree in statistics, Ephidemiology, Demography or Information Technology and
- Bachelor degree in Statistics, Information Technology or a related subjects
- Desirable
- Experience of CS pro, SPSS, SQL and STATA
- Familiarity with large scale surveys
- Proven Experience of data claiming and in preparing data sets for analysis
- High attention of detail and quality
- A minimum of three years’ relevant experience after postgraduate program
- Assignment area: Dagu project, Health system Research and Reproductive Health Research Directorate, Ethiopian public Health Institute

3. Team leaders/ Re-examiners

The team leaders will have high level technical and administrative skill in managing the day to day activities of a team of data collectors. The team leader should always keep in contact with the regional coordinators. He/She is expected to reexamine sick children whose case management has been observed in the survey cases. The team leader will also be responsible for the overall team performance of the team in terms of data quality, security, and documentation. Application is specific to the language category.

Salary: 7,500

Required number a total of 19

- 6 Oromifa speaker for Oromia region
- 5 Amharic speaker for Amhara region
- 4 konso/burji /Derashi/Amaro/ Ale speaker for SNNPR
- 4 Tigrigna speaker for Tigray region

Contract period: 2 months

Major duties and responsibilities:

Technical details

Request and document informed written consent from eligible respondents, in line with a standard operating procedure.

- Interviewing all eligible respondents using appropriate data collection instruments in the study health facilities
- Check to be sure that all questions are asked and the responses are recorded properly
- Maintain good team spirit with other team members
- Collect data as per protocol, including following skip patterns, and asking questions as stated in the questionnaire.
- Report all best practices and challenges to the team leader/regional coordinators
- Work under the supervision /guidance of the regional coordinators
- Essentials
- Must be trained on ICCM and /or CBNC
- Must be of good health as the field work may demand extensive travel on rough roads
- Must be able and willing to remain in the field full 2 months or longer
- Must be able to complete questions on the tablet with accuracy and reasonable speed
- Must be able to organize his/her assignment and work
- Experience with previous health survey at community or health facility level
- Willing to work in all 4 survey regions of the country
- Person specification
- Bachelor Degree in public Health officer or MD
- Have experience of community survey and facility surveys
- Previous experience in data collection
- Desirable
- Basic computer skill
- Electronic data collection
- Minimum of 3 years of work experience
- Assignment area: Amhara, Oromia, Tigray, and SNNPS

4. Data collectors

Data collectors (DC) will have high level of technical skill and knowledge on the data they are going to collect. At field level the data collectors DC will collect information from the household and facility. He/She should be familiar with in all the field material through training, Self-reading and communication with supervisors. He/She should follow the standard procedure in the field manual to the upper level. Application is specific to the Language category.

Salary: 6,500

- Required number : a total of 52
- 16 Oromifa speaker for Oromia region
- 16 Amharic speaker for Amhara region
- 10 Konso/burji/ Derashi/ Amaro/Ale speaker for SNNPR
- 10 Tigrigna speaker for Tigray region
- Contract period: 2 months
- Major duties and responsibilities
- Technical details
- Request written informed consent from eligible respondents according to a standard operating procedure
- Interviewing all eligible respondents on using the appropriate tools
- Check to be sure that all questions are asked and the responses are recorded
- Maintain good team spirit with the assigned team members
- Collect data as per protocol, including following skip patterns, and asking questions as stated in the questionnaire.
- Report all best practices and challenges to the team leaders
- Work under the supervision /guidance of the team leader and regional coordinators
- Essentials
- Must be of good health as the field work may demand extensive travel on rough roads
- Must be able and willing to remain in the field the full 2 month or longer
- Must be able to complete questions on paper with accuracy and reasonable speed, when needed,
- Must be able to organize his /her assignment and work independent of supervisor
- Experience with previous health survey is an asset
- Willing to work in all regions of the country.
- Familiarity with child health program
- Person specification
- Bachelor degree in health related field and statistics
- Previous experience in data collection is advantageous, both community and facility level
- Desirables
- Experience with computers, especially laptop computers a plus
- Must have experience in a similar role in other health related surveys
- Must be familiar with the organization and functioning of health system
- Previous experience with large surveys and /or child health programs
- Good people management skills
- Minimum of 5 years of work experience
- Assignment area: Amhara, Oromia, Tigray, and SNNPS
- N.B only short-listed applicants will be contacted

Interested applicants who meet the above minimum requirements are invited to submit their applications, CVs and non-returnable photocopies of their relevant documents at the address given below with in seven working days from the first announcement.

Ethiopian Public Health Institute

Human Resource Management Directorate

At Human Resource Management Case team

Room No. 112

P.O.Box 1242 or 5654

Addis Ababa, Ethiopia

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