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Job Type:Government Organization

 

Fields of Education: BA Degree in Secretarial science or business management or related field

 

Organization: The ministry of industry of the federal Democratic republic of Ethiopia

 

Salary : vary attractive and negotiable

 

Posted:2016-05-23

 

Application Dead line:2016-06-06

 





The ministry of industry of the federal Democratic republic of Ethiopia wants to recruit the following professionals for the Ethio-sudan special economic zone project on a contractual basis:

  1. Project manager
  2. Project accountant
  3. Project economics
  4. Project Engineer
  5. Executive secretary
  6. Cashier

For all positions

  1. Terms of employment for one year with possibility of extension
  2. Salary – vary attractive and negotiable

All interested applicants who fulfill the required qualifications and experience should submit their application CV and non returnable documents within 15 days from the date of announcement to the following address.

Ministry of Industry

Finance and supplies Directorate

Room No. 203 P.O.Box 6945

Fax 011518253 Tel 0115509271

Addis Ababa

 

v. TERMS OF REFERENCE FOR EXECUTIVE SECRETARY

 

The secretary shall perform the following tasks

 

  1. Perform various executive and administrative support duties that are highly sensitive and confidential
  2. Plan and coordinate arrangements for professional meetings and conferences
  3. Coordinate office management related activities for project management
  4. Compose memoranda and letter  in response to questions
  5. Receive and screen visitors and incoming calls, determining  the priority matters, and provide alert messages to project management
  6. Read and screen incoming reports and correspondence; make preliminary assessment and organize documents
  7. Read. Compile, assimilate, and prepare sensitive and confidential documents, and brief project management regarding content
  8. Review, proofread, and edit documents developed for the signature of the project manager
  9. Coordinate and facilitate project management’s calendar to arrange meetings, appointments and conferences
  10. Make travel arrangements; prepare itineraries; prepare, compile and maintain travel records and vouchers
  11. Recommend actions to be carried on office expenditures like supply and equipment needs
  12. Perform other tasks as may be assigned

 

Requirements

 

Education & Experience

 

BA Degree in Secretarial science or business management or related field, with a minimum practical experience of eight years.

 

Essential knowledge and skills

 

  • Knowledge of office processes, practices, and computer software applications
  • Ability to create charts, presentations, databases, graphs and spreadsheet
  • Ability to meet deadlines and schedules of the work area
  • Typing ability able to operate basic office equipment
  • Effective listening and verbal communication skills 

 

 

 

 

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