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The ministry of industry of the federal Democratic republic of Ethiopia wants to recruit the following professionals for the Ethio-sudan special economic zone project on a contractual basis:

Project manager
Project accountant
Project economics
Project Engineer
Executive secretary
Cashier

For all positions

Terms of employment for one year with possibility of extension
Salary – vary attractive and negotiable

All interested applicants who fulfill the required qualifications and experience should submit their application CV and non returnable documents within 15 days from the date of announcement to the following address.

Ministry of Industry

Finance and supplies Directorate

Room No. 203 P.O.Box 6945

Fax 011518253 Tel 0115509271

Addis Ababa

v. TERMS OF REFERENCE FOR EXECUTIVE SECRETARY

The secretary shall perform the following tasks

Perform various executive and administrative support duties that are highly sensitive and confidential
Plan and coordinate arrangements for professional meetings and conferences
Coordinate office management related activities for project management
Compose memoranda and letter in response to questions
Receive and screen visitors and incoming calls, determining the priority matters, and provide alert messages to project management
Read and screen incoming reports and correspondence; make preliminary assessment and organize documents
Read. Compile, assimilate, and prepare sensitive and confidential documents, and brief project management regarding content
Review, proofread, and edit documents developed for the signature of the project manager
Coordinate and facilitate project management’s calendar to arrange meetings, appointments and conferences
Make travel arrangements; prepare itineraries; prepare, compile and maintain travel records and vouchers
Recommend actions to be carried on office expenditures like supply and equipment needs
Perform other tasks as may be assigned

Requirements

Education & Experience

BA Degree in Secretarial science or business management or related field, with a minimum practical experience of eight years.

Essential knowledge and skills

Knowledge of office processes, practices, and computer software applications
Ability to create charts, presentations, databases, graphs and spreadsheet
Ability to meet deadlines and schedules of the work area
Typing ability able to operate basic office equipment
Effective listening and verbal communication skills

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