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The Position: The International Livestock Research Institute (ILRI) seeks to recruit an Accountant to provide efficient quality service in the field of finance and accounting in accordance with International Financial Reporting Standards (IFRS).

General:-ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia. The outcomes of these research partnerships help people in developing countries keep their farm animals alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases.

A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa (Mali, Mozambique and Nigeria) and in South Asia (India and Sri Lanka), Southeast Asia (Laos, Thailand and Vietnam) and East Asia (China).

Main duties and Responsibilities:

Maintains up‑to‑date computerized stock record for main store & all sub stores.

Vouches all stock movement documents for completeness, authenticity, authority and proper coding;
Extracts stock issues from the system and checks with source documents;
Reconciles monthly stock record with that of the General ledger and adjusts any discrepancies;
Reconciles quarterly stock balances against bin card balances. Investigates & adjusts discrepancies;
Coordinates and conducts stock counts as per set guide-lines.

Maintain computerized fixed asset records.

Vouches all fixed asset movement documents for completeness, authenticity & authority;
Analyses & assigns appropriate asset category codes and custodian PFN;
Costs, creates & journalizes fixed asset purchases in to the Sun Asset Register every 15 days;
Journalizes assets disposals & adjusts fixed asset register.
Up-dates fixed asset register for all transfers made among custodians & assets returned to store;
Reconciles quarterly asset register with that of the General Ledger and resolve differences.

Ensures that stock & FA counts are carried out accurately per the set guidelines

Coordinates and conducts stock taking together with other count teams;
Reconciles the count results against records within a time frame. Passes necessary adjustments for booking errors. Investigates & reports discrepancies i.e., shortages & overages;
Schedules, coordinates and conducts fixed asset inventory as per set guide-lines together with other count teams;
Investigates & reports irregularities identified.

Compiles year end closing and periodic schedules for fixed asset & stock.

Prepares fixed asset lead schedule and detailed supporting schedules & reconciliation for review and approval by Supervisor;
An analysis stock by aging calculates provision for inventory obsolescence and adjusts the account after approval by Chief Accountant;
Consults and assists Main and Sub-Stores in developing improved methods of handling stock and fixed asset records.

Process Housing and Mileage charges

Vouches the monthly internal billing documents for completeness and accuracy and resolves irregularities with concerned Service Units;
Assigns appropriate codes and journalize the transactions;
Follow-up the timely receipts of the accounting returns from the Units to ensure that recharges are processed in their respective months.

Journalizes the following provisions and recurring charges regularly every month.

Water, electricity and communication provisions;
Transfers of prepayments to expenses; (journal subscription, SWETS Subscription, General Insurance, software licenses etc.);
Prepayments amortizations;
Telephone bills.

Invoicing and follow-up collections

Upon receipt of official request from Service Units or CCs, prepares invoice for services rendered or reimbursement expenses incurred by ILRI on behalf of other organizations;
Monitors collection of the claims and provides concerned CCs with receivables status report for further follow-up;
Ensure VAT refund from Federal Customs and Inland Revenue Authority are conducted on a monthly basis.

Process cost allocation and recharges

Vouches the monthly internal billing documents for completeness and accuracy and resolves irregularities with concerned Service Units;
Assigns appropriate codes and journalize the transactions;
Follow-up the timely receipts of the accounting returns from the Units to ensure that recharges are processed in their respective months;
Update the space distribution master data based on the information obtained from the engineering and facilities unit;
Based on the updated office space list journalize the transactions for posting.

Others

Attends to queries of internal and external parties regarding the responsibility areas
Advises the Finance Manager for research on any outstanding issues in the responsibility areas.
Keeps files of all relevant documents.
Undertakes any other assignment that may be given by the supervisor.

Minimum Requirement:

Education:

BA Degree in Accounting, Finance or related fields. MBA degree in Accounting or Finance or any Accounting Qualifications such as ACCA, CPA is a plus.

Experience:

5 years’ experience for degree & 7 years’ experience for diploma.
Three years’ experience in working in a finance related environment.
Work experience at least in part in an international NGO or an international organization
Good computer skills.

Duty Station:-Addis Ababa, Ethiopia.

Job level:-2C.

Monthly Base Salary:-Birr 16,619 (Negotiable depending on experience, skill and salary history of the candidate)

Terms of appointment:-This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

Applications:-Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: A/29/16 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: on or before 8 July 2016.

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